Student Attendance, Admission, Dismissal

PURPOSE:  To clarify student attendance, admission and dismissal procedures and requirements.


PURPOSE: To specify the Board’s intention regarding student attendance expectations and to clarify the impact absenteeism may have upon a student’s potential for promotion and/or earning passing grades, revocation of transfers, and referral to the District Attorney for violation of the Turkish ministry of education.


Recording Attendance

Official attendance shall be reported and recorded in every session during the school day. Students shall be in attendance in all sessions to be recorded as present. The daily attendance of students is digitally recorded on the Turkish ministry of education and in case of absence or missing classes, parents/ guardians receive immediate message notification.

Students arriving late and/or departing early shall have their attendance record accurately reflect the portion of the school day they were reported as “present.”

Kindergarten and early childhood students shall be counted “present” for the whole day if they attend for two and one-half or more hours of any scheduled daily session.


Student Absences

  • Students attending elementary schools (or enrolled in grades typically defined as elementary grades) shall be in attendance a minimum of ninety percent (80%) of the instructional time scheduled for that school (or grade) and make satisfactory academic progress in order to be unconditionally recommended for promotion to the next grade.


  • All absences (excused and unexcused) shall be included in the calculation of the 80% attendance minimum except that excused absences for religious holidays, participation in a military funeral honors ceremony, or extracurricular activities that do not exceed the maximum number allowed shall not be counted for the purpose of determining a student’s eligibility for promotion or revocation of transfer.


  • The maximum number of absences for activities, whether sponsored by the school or outside agency/organization, which removes any student from the classroom shall be ten for any one class period of each school year. Excluded from this number are district or school-sponsored contests.


  • All absences must have a written or verbal explanation provided by the parent/guardian within 48 hours of the student’s return to school. An absence for which no acceptable explanation is received shall be deemed unexcused.


  • Principals shall review all students’ attendance records reflecting absenteeism in excess of 20% of the scheduled instructional time and shall make a determination, after such review, regarding a recommendation for retention based thereon. Parents/guardians shall be notified, in writing, of any recommendation for retention (non-promotion) or revocation of transfer due to excessive absenteeism (absences exceeding 20% of the scheduled instructional time). Retention/revocation of transfer actions due to excessive absenteeism may be appealed by the parent/guardian.


If a child is absent without valid excuse four (4) or more days or parts of days within a four week period or if the child is absent from school for ten (10) or more days or parts of days within a term without a valid excuse, the student affairs office shall immediately report such absences to school district wherein the school is located for juvenile proceedings.

Make-up Work

Excused absences: Students are encouraged to make up work for all absences. Students who have excused absences may receive credit for their work completed in a timely manner after their return to school. Students are responsible for securing and completing make-up assignments. Students will be allowed one-day make-up time for each day’s absence. Preannounced tests are taken on the assigned dates. Absences the day prior to the test does not excuse the student from taking the test. Work satisfactorily made up within the prescribed time after returning to school will receive full credit.


Unexcused absences: Credit will be disallowed for work missed due to an unexcused absence, but students are encouraged to complete work to ensure success in future learning.


Suspended Students

Suspension is a consequence of student behavior requiring removal from school. Days missed due to suspension are not included in the absence calculation. Students who have been suspended are encouraged to maintain their school responsibilities by completing assignments during their term of suspension. Work successfully completed by suspended students will be accepted for consideration relative to credit/grades.


Safir Admission Policy

  1. No learner will be refused admission on the grounds of race, gender, culture, or religious belief.


  1. Age of admission in all stages has to comply with the ministry of education.
  2. All learners admitted to the school will take part in the total school programme – academic, sporting, social and cultural.
  3. Selection will be based on the following criteria:

Students who are available at the time of admission and whose academic and personal needs can be met by the school programs are eligible to admission.

  • The available number of places in a particular class (given the maximum class size determined by the school license in accordance with the school’s commitment to    providing a quality education).
  • While we aim for inclusiveness in our admission decisions, we reserve the right to refuse admission to students whom we determine will not benefit educationally from    attending Safir School.
  • In respect of a learner admitted to Grade 1, preference will be given to a learner turning seven in the year of acceptance. The minimum age eligibility criterion is that a    learner must turn 6 on the same academic year.
  • Whether the amount of support that a learner might require (based on the school’s assessment results) can be met.

Whether the learner can cope with the medium of instruction (i.e. the English language) Procedures:

  • The “Registration Form” must be completed and returned to the school admission office together with the required fee.
  • An appointment for a scholastic assessments is to be arranged by the admission office.
  • The application is screened for eligibility in terms of the assessment results along with the applicability of the criteria (above) by the Admittance Committee.
  • If necessary the learner and the parent(s)/guardian(s) are interviewed.
  • Where an application is successful, the parent(s)/guardian(s) will be asked to submit all existing assessment results, school reports, transfer certificates and such.
  • Where an application is unsuccessful the Admission Committee will inform the School Board

Safir Admission Policy

Car Pick Up

Car pick up children will use the main gate and students need to have their ID passes until they are individually recognized by the gate security guard.

  • The parents need to inform the school that students will be picked up by car.
  • In the case of KG students, parents/ guardians need to have an ID card issued by the school student affairs department.

Parking regulations and dismissal by bus

  • Parking area is only used by staff members.
  • Parents or visitors are no allowed to use the parking area in B3
  • For student safety reasons, the basement parking lot will be unavailable for student pick up.
  • Students using the bus will go down under their teachers’ supervision to the bus zone in the parking lot (B3) and it will be closed to cars during dismissal.
  • In case of a changed dismissal plan, please inform the school reception staff about changes to child pick-up routines or bus routines prior to 1:30 p.m.    (12:00 p.m. on Friday)
  • The school will be unable to handle early dismissal requests after 1:30 p.m. (12:00 p.m. on Friday).